How to register as a vendor with Consolidated City of Indianapolis and Marion County

Consolidated City of Indianapolis and Marion County posts its solicitations on City of Indianapolis Purchasing Division bid opportunities (OpenGov transition).^[1] Some bids are on OpenGov and others are still listed on the indy.gov bid page during the transition; construction manuals and drawings come only from the Repro Graphix planroom.

Changed recently: As of April 1, 2026, OMWBD no longer accepts paper XBE certification applications; all must be filed in B2GNow.^[5]

BidRover is tracking 3 open bids from buyers in and around Consolidated City of Indianapolis and Marion County. Most common categories:

• Utilities & telecommunications · 3

1. Geo Foundation: Data Transmission And/Or Internet Access (E-Rate FY2027)Indiana, United States · Due Nov 14, 2026
2. Msd Lawrence Township: Data Transmission And/Or Internet Access (E-Rate FY2027)Indiana, United States · Due Nov 10, 2026
3. St Lawrence Catholic School: Data Transmission And/Or Internet Access (E-Rate FY2027)Indiana, United States · Due Oct 31, 2026

1. 01

   Register on Online Vendor Registration Portal

   Start registration. Cost: No fee listed by the City of Indianapolis. Attach a Form W-9 to avoid delays and give a physical street address (a PO Box can be added for mail). You must be a registered vendor to be awarded a contract.^[2]

2. 02

   Choose your commodity codes

   Notifications are sent by the codes in your vendor profile. Pick every code that describes your work, and revisit them when you add a service.

3. 03

   Get certified if you qualify

   MBE/WBE/VBE/DOBE (XBE) certification, through the Office of Minority and Women Business Development (OMWBD). City goals are 15% MBE, 8% WBE, 3% VBE and 1% DOBE; since April 1, 2026, applications are online only through B2GNow.^[3]

4. 04

   Watch the other buyers

   State agencies in Indiana buy through the state portal, and school districts, transit agencies and utilities in the area usually post on their own sites. Registering with Consolidated City of Indianapolis and Marion County does not register you with them.

Exact requirements vary by portal; the registration page linked above is the authority. Most ask for:

• Your legal business name and address exactly as registered with the state, and your federal tax ID (EIN, or SSN for some sole proprietors).
• A signed IRS Form W-9, which most buyers collect before they can pay you.
• Commodity codes (NIGP, UNSPSC or NAICS, depending on the portal) for every product and service you sell.
• A contact who will receive bid notices, plus any business license or registration the jurisdiction requires.
• Certificates of insurance and, for construction, bonding capacity: these are usually requested per bid rather than at registration.

Under IC 5-22, written quotes are required for goods of $50,000 or more and public bids for goods of $150,000 or more.^[4]

• Construction bids of $100,000 or more need Form 102 (questionnaire and financial statement) and Form 96.
• Subscribe to the City's construction, services and supplies notification lists to get bid alerts.

1. indy.gov/activity/find-bid-opportunities
2. indy.gov/activity/register-your-business-as-a-vendor-with-the-city-county
3. indy.gob2g.com/
4. us-east-1-indy.graphassets.com/ActDBC5rvRWeCZlNNnLrDz/cmqtp2tne1ptt07lkj7djn4fy
5. indy.gov/activity/certify-your-minority-women-veteran-disabled-owned-business