How to register as a vendor with City of Phoenix

City of Phoenix posts its solicitations on City of Phoenix Procurement Portal (OpenGov).^[1] All solicitations issued since April 14, 2025 are on the OpenGov portal; nothing is posted in procurePHX.

Changed recently: On April 14, 2025 Phoenix moved new solicitations to the OpenGov Procurement Portal; the legacy Solicitation Application stays up only until pre-April 2025 postings close out.^[1]

BidRover is tracking 12 open bids from buyers in and around City of Phoenix. Most common categories:

• Utilities & telecommunications · 7
• Software & digital services · 4
• Construction & facilities · 1

1. St Theresa Catholic School: Managed Internal Broadband Services (E-Rate FY2027)Arizona, United States · Due Nov 19, 2026
2. Vista College Preparatory, Inc.: Managed Internal Broadband Services (E-Rate FY2027)Arizona, United States · Due Nov 17, 2026
3. Horizon Community Learning Center: Data Transmission And/Or Internet Access, Managed Internal Broadband Services (E-Rate FY2027)Arizona, United States · Due Nov 17, 2026
4. Metropolitan Arts Institute: Data Transmission And/Or Internet Access, Managed Internal Broadband Services (E-Rate FY2027)Arizona, United States · Due Nov 10, 2026
5. Accelerated Learning Center: Data Transmission And/Or Internet Access (E-Rate FY2027)Arizona, United States · Due Nov 10, 2026
6. Most Holy Trinity School: Basic Maintenance Of Internal Connections, Internal Connections (E-Rate FY2027)Arizona, United States · Due Nov 12, 2026

1. 01

   Register on OpenGov Procurement vendor account (bidding) plus procurePHX (payment)

   Start registration. Cost: Free. Sign up with OpenGov and subscribe to the City of Phoenix portal to see and answer bids. procurePHX registration is required only if you are awarded a contract or need to be paid; it asks for a scanned, signed IRS W-9 and your taxing jurisdiction, and the City takes about two business days to approve it.^[1]

2. 02

   Have your procurePHX vendor registration (after award)

   Required to receive payment from the City; no solicitations are posted in procurePHX.^[2]

3. 03

   Choose your commodity codes

   Notifications are sent by the codes in your vendor profile. Pick every code that describes your work, and revisit them when you add a service.

4. 04

   Get certified if you qualify

   Small Business Enterprise (SBE), Disadvantaged Business Enterprise (DBE) and Airport Concession DBE (ACDBE) certification, through the City of Phoenix Equal Opportunity Department.^[3]

5. 05

   Watch the other buyers

   State agencies in Arizona buy through the state portal, and school districts, transit agencies and utilities in the area usually post on their own sites. Registering with City of Phoenix does not register you with them.

Exact requirements vary by portal; the registration page linked above is the authority. Most ask for:

• Your legal business name and address exactly as registered with the state, and your federal tax ID (EIN, or SSN for some sole proprietors).
• A signed IRS Form W-9, which most buyers collect before they can pay you.
• Commodity codes (NIGP, UNSPSC or NAICS, depending on the portal) for every product and service you sell.
• A contact who will receive bid notices, plus any business license or registration the jurisdiction requires.
• Certificates of insurance and, for construction, bonding capacity: these are usually requested per bid rather than at registration.

• Vendors must subscribe to the City of Phoenix portal inside OpenGov to get solicitation notices.
• procurePHX approval takes about two business days, so register as soon as you are awarded a contract.

1. phoenix.gov/administration/departments/finance/procurement/new-procurement-portal-faqs.html
2. phoenix.gov/administration/departments/finance/procurephx-vendor-registration.html
3. phoenix.gov/administration/departments/eod/business-relations/small-business-certifications.html