How to register as a vendor with City of New York
New York City runs procurement through PASSPort, its end-to-end portal, where vendors browse open solicitations in the Procurement Navigator and need an NYC.ID-linked account to respond. Notices of solicitations and awards also appear in the City Record Online, and certified M/WBEs can win small purchases up to $1.5 million without full competition.
Facts checked
Where City of New York posts bids
City of New York posts its solicitations on PASSPort (Procurement and Sourcing Solutions Portal).[1] Browse open bids in PASSPort's Procurement Navigator, and check City Record Online, which carries notices of solicitations and contract awards.
Open bids in City of New York right now
BidRover is tracking 244 open bids from buyers in and around City of New York. Most common categories:
- Construction & facilities · 123
- Education & training · 21
- Social & community services · 20
- Software & digital services · 17
- Environmental & energy · 12
- Goods & supplies · 10
- Healthcare · 10
- Utilities & telecommunications · 6
- Kipp Nyc: Data Transmission And/Or Internet Access (E-Rate FY2027)New York, United States · Due Nov 20, 2026
- Crisis Stabilization CentersNew York, United States · Due Dec 23, 2026
- Safe Option Support (SOS) Program: Overnight TeamsNew York, United States · Due Dec 17, 2026
- 82627B0022-BEDC-NR-107: Structural improvements to the North River WRRFNew York, United States · Due Dec 9, 2026
- 85727B0027-2600091 Apparatus, 100 Ft Tractor Drawn Aeriel -FdnyNew York, United States · Due Dec 2, 2026
- 45298CHPE: Alterations and Improvements, Building No. 75New York, United States · Due Dec 3, 2026
Local buyers with open bids
- Education, NYC Department of · 25 open bids
- NYC Health + Hospitals · 12 open bids
- New York City Housing Authority · 11 open bids
- MTA - NYC Transit · 10 open bids
- MTA - NYC Transit (NYCT) — MTA C&D · 10 open bids
- MTA - NYC Transit (NYCT) — MTA HQ · 5 open bids
Get City of New York bids by email
How to register, step by step
- 01
Register on PASSPort vendor account (NYC.ID login)
Start registration. Cost: No fee listed by the City. Create an NYC.ID first, then request a PASSPort vendor account. To be 'Filed', complete the vendor enrollment package with business information, contacts, disclosures and documents; Filed status is needed before a contract award can be processed. Enroll in commodity codes from the PASSPort homepage to get matched to opportunities.[2]
- 02
Have your NYC.ID account
Every PASSPort user must register an NYC.ID username and password and be assigned a role on the vendor account.[2]
- 03
Choose your commodity codes
Notifications are sent by the codes in your vendor profile. Pick every code that describes your work, and revisit them when you add a service.
- 04
Get certified if you qualify
Minority and Women-owned Business Enterprise (M/WBE) Program, through the NYC Department of Small Business Services (SBS). Free; SBS also runs the Emerging Business Enterprise (EBE) and Locally-based Business Enterprise (LBE) programs.[3]
- 05
Watch the other buyers
State agencies in New York buy through the state portal, and school districts, transit agencies and utilities in the area usually post on their own sites. Registering with City of New York does not register you with them.
What you will typically need
Exact requirements vary by portal; the registration page linked above is the authority. Most ask for:
- Your legal business name and address exactly as registered with the state, and your federal tax ID (EIN, or SSN for some sole proprietors).
- A signed IRS Form W-9, which most buyers collect before they can pay you.
- Commodity codes (NIGP, UNSPSC or NAICS, depending on the portal) for every product and service you sell.
- A contact who will receive bid notices, plus any business license or registration the jurisdiction requires.
- Certificates of insurance and, for construction, bonding capacity: these are usually requested per bid rather than at registration.
Certification programs
| Program | Certifying office | Notes |
|---|---|---|
| Minority and Women-owned Business Enterprise (M/WBE) Program | NYC Department of Small Business Services (SBS) | Free; SBS also runs the Emerging Business Enterprise (EBE) and Locally-based Business Enterprise (LBE) programs. |
When a formal bid is required
Micropurchases go up to $20,000 for most goods and services and $35,000 for construction; the small purchase limit is $100,000; the M/WBE noncompetitive small purchase method goes up to $1.5 million.[4]
Tips
- Enroll in the right commodity codes in PASSPort so agencies can find you and send matching opportunities.
- M/WBE certification through SBS is free and opens the door to the $1.5 million M/WBE small purchase method.
Related guides
Questions
Where does City of New York post government bids?
City of New York posts its bids on PASSPort (Procurement and Sourcing Solutions Portal) (https://passport.cityofnewyork.us/). Other local buyers nearby, such as school districts, transit agencies and utilities, usually post separately.
How do I register as a vendor with City of New York?
Register through PASSPort vendor account (NYC.ID login) (https://www.nyc.gov/site/mocs/passport/about-passport.page). Cost: No fee listed by the City. Create an NYC.ID first, then request a PASSPort vendor account. To be 'Filed', complete the vendor enrollment package with business information, contacts, disclosures and documents; Filed status is needed before a contract award can be processed. Enroll in commodity codes from the PASSPort homepage to get matched to opportunities.
What do I need before registering with City of New York?
NYC.ID account: Every PASSPort user must register an NYC.ID username and password and be assigned a role on the vendor account.
Does City of New York certify small or diverse businesses?
Minority and Women-owned Business Enterprise (M/WBE) Program (NYC Department of Small Business Services (SBS)): Free; SBS also runs the Emerging Business Enterprise (EBE) and Locally-based Business Enterprise (LBE) programs.
When does City of New York require a formal bid?
Micropurchases go up to $20,000 for most goods and services and $35,000 for construction; the small purchase limit is $100,000; the M/WBE noncompetitive small purchase method goes up to $1.5 million.