How to register as a vendor with Miami-Dade County
Miami-Dade County issues all competitive solicitations through INFORMS, and paper proposals are not accepted unless a solicitation asks for them. A firm must be fully registered as a County supplier before it can enter a contract, and local vendors need a current Local Business Tax Receipt.
Facts checked
Where Miami-Dade County posts bids
Miami-Dade County posts its solicitations on INFORMS (Integrated Financial Resources Management System) supplier portal.[1] Goods, services, design and construction solicitations from the Strategic Procurement Department are all posted and answered in INFORMS.
Changed recently: The County has posted reevaluation and recertification notices for DBE and ACDBE firms under the U.S. DOT Interim Final Rule changing the federal DBE program.[3]
Open bids in Miami-Dade County right now
BidRover is tracking 1 open bid from buyers in and around Miami-Dade County. Most common categories:
- Construction & facilities · 1
Get Miami-Dade County bids by email
How to register, step by step
- 01
Register on INFORMS Online Vendor Registration
Start registration. Cost: Free. Needs a valid email, W-9 (FEIN strongly recommended), IRS letter 147C or preprinted IRS form, Certificate of Incorporation if applicable, and notarized final summary pages. Category codes are chosen in the online profile and drive bid notices.[2]
- 02
Have your Miami-Dade County Local Business Tax Receipt
Vendors with a location in Miami-Dade County must upload a current Local Tax Receipt when registering.[2]
- 03
Choose your commodity codes
Notifications are sent by the codes in your vendor profile. Pick every code that describes your work, and revisit them when you add a service.
- 04
Get certified if you qualify
Small Business Enterprise (SBE-GS, SBE-A&E, SBE-CON), through the Miami-Dade County Strategic Procurement Department, Small Business Development. Owner personal net worth up to $3.5 million and a physical location in Miami-Dade County (no virtual offices); gross receipts caps vary by type, e.g. $8 million for Goods & Services.[3]
- 05
Watch the other buyers
State agencies in Florida buy through the state portal, and school districts, transit agencies and utilities in the area usually post on their own sites. Registering with Miami-Dade County does not register you with them.
What you will typically need
Exact requirements vary by portal; the registration page linked above is the authority. Most ask for:
- Your legal business name and address exactly as registered with the state, and your federal tax ID (EIN, or SSN for some sole proprietors).
- A signed IRS Form W-9, which most buyers collect before they can pay you.
- Commodity codes (NIGP, UNSPSC or NAICS, depending on the portal) for every product and service you sell.
- A contact who will receive bid notices, plus any business license or registration the jurisdiction requires.
- Certificates of insurance and, for construction, bonding capacity: these are usually requested per bid rather than at registration.
Certification programs
| Program | Certifying office | Notes |
|---|---|---|
| Small Business Enterprise (SBE-GS, SBE-A&E, SBE-CON) | Miami-Dade County Strategic Procurement Department, Small Business Development | Owner personal net worth up to $3.5 million and a physical location in Miami-Dade County (no virtual offices); gross receipts caps vary by type, e.g. $8 million for Goods & Services. |
Tips
- Vendors must submit insurance certificates within 10 business days of being told they are recommended for award.
- SBE applications, renewals and changes are filed in the County's Business Management Workforce System at mdcsbd.gob2g.com.
Related guides
Questions
Where does Miami-Dade County post government bids?
Miami-Dade County posts its bids on INFORMS (Integrated Financial Resources Management System) supplier portal (https://supplier.miamidade.gov). Other local buyers nearby, such as school districts, transit agencies and utilities, usually post separately.
How do I register as a vendor with Miami-Dade County?
Register through INFORMS Online Vendor Registration (https://supplier.miamidade.gov). Cost: Free. Needs a valid email, W-9 (FEIN strongly recommended), IRS letter 147C or preprinted IRS form, Certificate of Incorporation if applicable, and notarized final summary pages. Category codes are chosen in the online profile and drive bid notices.
What do I need before registering with Miami-Dade County?
Miami-Dade County Local Business Tax Receipt: Vendors with a location in Miami-Dade County must upload a current Local Tax Receipt when registering.
Does Miami-Dade County certify small or diverse businesses?
Small Business Enterprise (SBE-GS, SBE-A&E, SBE-CON) (Miami-Dade County Strategic Procurement Department, Small Business Development): Owner personal net worth up to $3.5 million and a physical location in Miami-Dade County (no virtual offices); gross receipts caps vary by type, e.g. $8 million for Goods & Services.