How to register as a vendor with Fairfax County
Fairfax County's Department of Procurement and Material Management posts formal solicitations on eVA, Virginia's statewide portal, but bids are submitted through the county's Bonfire portal. Paper, fax and email proposals are not accepted, and the county uses eVA QuickQuote for purchases under $200,000.
Facts checked
Where Fairfax County posts bids
Fairfax County posts its solicitations on Fairfax County Bonfire portal.[1] Parks, Public Works, Housing and Public Schools solicitations have their own sections on the county's Contracting Opportunities page.
Open bids in Fairfax County right now
BidRover is tracking 3 open bids from buyers in and around Fairfax County. Most common categories:
- Construction & facilities · 3
Get Fairfax County bids by email
How to register, step by step
- 01
Register on eVA (Virginia's eProcurement Portal)
Start registration. Cost: No fee listed by Fairfax County. Register in eVA to get notices of solicitations that match your commodity codes, then create a Bonfire account to download documents and submit responses.[2]
- 02
Have your Fairfax County BPOL license
The county's Business, Professional and Occupational License tax is handled by the Department of Tax Administration.[3]
- 03
Choose your commodity codes
Notifications are sent by the codes in your vendor profile. Pick every code that describes your work, and revisit them when you add a service.
- 04
Get certified if you qualify
SWaM (Small, Women-owned, and Minority-owned Business) Certification, through the Virginia Department of Small Business and Supplier Diversity (SBSD). Fairfax County runs a supplier diversity initiative for SWaM firms instead of set-asides.[4]
- 05
Watch the other buyers
State agencies in Virginia buy through the state portal, and school districts, transit agencies and utilities in the area usually post on their own sites. Registering with Fairfax County does not register you with them.
What you will typically need
Exact requirements vary by portal; the registration page linked above is the authority. Most ask for:
- Your legal business name and address exactly as registered with the state, and your federal tax ID (EIN, or SSN for some sole proprietors).
- A signed IRS Form W-9, which most buyers collect before they can pay you.
- Commodity codes (NIGP, UNSPSC or NAICS, depending on the portal) for every product and service you sell.
- A contact who will receive bid notices, plus any business license or registration the jurisdiction requires.
- Certificates of insurance and, for construction, bonding capacity: these are usually requested per bid rather than at registration.
Certification programs
| Program | Certifying office | Notes |
|---|---|---|
| SWaM (Small, Women-owned, and Minority-owned Business) Certification | Virginia Department of Small Business and Supplier Diversity (SBSD) | Fairfax County runs a supplier diversity initiative for SWaM firms instead of set-asides. |
When a formal bid is required
The county uses eVA's QuickQuote process for goods and services under $200,000.[2]
Tips
- Formal solicitations appear on eVA, but responses must be uploaded and finalized in Bonfire.
Related guides
Questions
Where does Fairfax County post government bids?
Fairfax County posts its bids on Fairfax County Bonfire portal (https://fairfaxcounty.bonfirehub.com). Other local buyers nearby, such as school districts, transit agencies and utilities, usually post separately.
How do I register as a vendor with Fairfax County?
Register through eVA (Virginia's eProcurement Portal) (https://eva.virginia.gov). Cost: No fee listed by Fairfax County. Register in eVA to get notices of solicitations that match your commodity codes, then create a Bonfire account to download documents and submit responses.
What do I need before registering with Fairfax County?
Fairfax County BPOL license: The county's Business, Professional and Occupational License tax is handled by the Department of Tax Administration.
Does Fairfax County certify small or diverse businesses?
SWaM (Small, Women-owned, and Minority-owned Business) Certification (Virginia Department of Small Business and Supplier Diversity (SBSD)): Fairfax County runs a supplier diversity initiative for SWaM firms instead of set-asides.
When does Fairfax County require a formal bid?
The county uses eVA's QuickQuote process for goods and services under $200,000.